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Maiden Theatre

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Indoor Functions Booking Form
Step 1 - Contact Details

The Maiden Theatre was built at the turn of the 20th century and has been beautifully restored to its Victorian grandeur. Conveniently located on Mrs Macquaries Road, it offers easy access for you and your guests. 

Set within the Royal Botanic Garden Sydney, this venue is ideal for daytime events, such as team building, alternative meeting space, launches and intimate cocktail style functions.

Where

Maiden Theatre
Mrs Macquaries Road, Sydney
View sitemap
View floor plan

Capacity

Up to 120 guests

Covid Safe Capacity
2 sqm capacity = 58
4 sqm capacity = 29

Contact

For more information please contact
events@botanicgardens.nsw.gov.au

Access Info

Public transport recommended. Limited parking available

Key information

For more detailed location, please visit Site Map and for the layout within the Maiden Theatre, please visit Venue Layout.

Duration Cost
8 am - Midnight $1,794
8 am - 4 pm $2,050
5pm - Midnight $1,691
 
Miscellaneous Charges Rate
Bond $1,000
Parking Permit per day (Mrs Macquaries Road only) $123
Ranger escort through Garden (vehicle access suppliers only). Fee per vehicle (inc. entry and exit). $82
Static ranger, per hour (4 hour minimum) $57
Mobile ranger, per hour (4 hour minimum)  $67
Ranger, public holidays, per hour (4 hour minimum) $77
Application Fee $133

Notes:

  1. All fees are quoted GST inclusive.
  2. The Trust recommends engaging a professional event organiser to assist with marquee events.
  3. The above rates include site hire only – furniture, equipment, and facilities to be arranged by the Hirer.
  4. Duration of function hire includes set up and pack up of the event.
  5. Bookings outside of the Garden opening times will incur an additional security fee.
  6. Additional miscellaneous charges may apply.
  7. Fees valid 1 November 2021 – 30 September 202
  • Exclusive use of your indoor venue for your booking period, including set-up and pack-down time
  • · Large covered outdoor area
  • · Private garden
  • · Fully equipped commercial kitchen
  • · Internal bathroom with shower
  • · Rubbish and recycling bins
  • · 2 x ranger escorts
  • · Wedding photography permit
  • · Option to add marquee (up to 6m x 9m)

Lion Gate Lodge is bare hire (empty venue with no furniture). This means that you will need to hire all event services and infrastructure required to run your event (such as staging, audio, lighting, catering, fencing, décor etc.).

Up to 160 guests.
 
Section Style Recommended Capacity
Indoor & Outdoor Cocktail up to 160
Indoor Only Cocktail 50
Outdoor Only Cocktail 80 - 100
Indoor & Outdoor Banquet 80
Indoor Only Banquet 20
Outdoor Only Banquet 60
  • Cocktail Functions
  • Product & Media Launches
  • Wedding Ceremonies & Receptions
  • Seated Lunch or Dinner
  • Christmas & Birthday Parties
  • Wakes

Downstairs
Main function room, additional preparation room and kitchen.

Upstairs
There is one toilet and a shower. There are two unfurnished rooms. One further meeting room may be made available by prior arrangement with your Events and Venues Officer. Fees may apply.

Outdoor
Courtyard with large covered awning, private garden and toilet. Option available to add a marquee.

  • 8am – 4pm
  • 5pm – midnight
  • 8am – midnight (full day)

Opening times vary seasonally.

Month / Days Open Close

October 7.00 am 7.30 pm

November to February 7.00 am 8.00 pm

March 7.00 am 6.30 pm

April and September 7.00 am 6.00 pm

May and August 7.00 am 5.30 pm

June and July 7.00 am 5.00 pm

Duration Cost
8 am - Midnight $3,450
8 am - 5 pm $1,750
6 pm - Midnight $2,000
 
Miscellaneous Charges Rate
Bond - All Functions $1,000
Access to venue outside the hire period - first hour or part thereof $105
Subsequent hours, or part thereof (per hour) $275

Ranger escort through Garden (vehicle access suppliers only). Fee per vehicle (inc. entry and exit). Max. 2 ranger escorts per booking

$80
Static ranger, per hour (4 hours minimum) $55
Mobile ranger, per hour (4 hours minimum)  $65
Ranger, public holidays, per hour (4 hour minimum) $75

Notes:

Yes, the Garden is a public space and other events may occur at the same time. However, your chosen event location will be reserved for your exclusive use. Should you encounter any problems on the day including occupation of your reserved site, please contact the Rangers on 0419 270 279.

You can submit your application on our website. Bookings open 18 months in advance.

We accept payment for event bookings via credit card (MasterCard or Visa) and electronic funds transfer.

All bookings at Lion Gate Lodge will need to pay a bond of $1,000

The Royal Botanic Garden Sydney is a unique and deceptively fragile environment. Your fees contribute to its upkeep and horticultural, scientific and educational programs.

All indoor events will need to pay a bond of $1,000 to cover any potential damage to the venue. The bond will be processed as a pre-authorisation on your chosen credit or debit card. The amount withheld will be released once an inspection has been undertaken to confirm no damages were made during your booking.

Absolutely! All bookings at the Lion Gate Lodge also include a photography permit to take wedding photos in any other area of the Royal Botanic Garden and the Domain during your booking times, pending availability.

Wedding photography doesn’t include access to our other indoor venues; The Calyx and Palm House.

Vehicle access is via Stoneyard Gate off Mrs Macquaries Road (next to Lion Gate Lodge).

Vehicles entering the Gardens for event deliveries must be under escort by Rangers and have pre-approval by your Events and Venue Officer. Only one vehicle is permitted to enter at any one time.

Two ranger escorts are included in each booking at the Lion Gate Lodge. Each ranger escort allows access for 1 vehicle in and out of the garden for set up and pack down (total 4 trips). Additional ranger escorts can be booked for an additional fee.

Confirm your requirements with your Events and Venues Officer via events@botanicgardens.nsw.gov.au

Closest guest access is via the pedestrian gate at the Lodge on Mrs Macquaries Road. Refer to Site Map for further information.

Metered parking is available along Mrs Macquaries Road, Art Gallery Road and Macquarie Street. Secure undercover parking is available at The Domain Car Park.

Vehicle access to the event site is only available for suppliers and must be under Ranger escort.

We do not permit ranger escorts for bridal vehicles.

Rangers will open and close the venue for you as required. Prior to the event date, a schedule of your access requirements will need to be provided to your Events & Venues Officer.

A security guard can be provided for the duration of your event. Security is optional while the Garden is open, but mandatory once closed. Please refer to the rate card for fees.

The Trust will clean your site immediately prior to your event. The site must be left clean and tidy with all furniture, equipment and rubbish removed. It is your responsibility to tidy and remove any waste from site, including bottle tops and cigarette butts.

There is no furniture in Lion Gate Lodge, so you will be able to provide furniture that suit your event needs.

Furniture placed on the lawn is limited to:

  • 2 tables and seating for 60 people or 10 tables and seating for 30 people.
  • Picnic blankets, carpets, runners, cushions
  • Cut flowers and foliage (no soil can be brought into the Gardens)
  • A bridal arch, chuppah, mandap or similar ceremony cover. Structures must be weighted (not pegged) and the maximum size is 3m x 3m

All event decorations need to be planned and installed as free-standing items. No decorations can be attached to trees, buildings or other structures. No pegs or spikes in the lawn – all items must be weighted.

No stages, balloons, party streamers, sparklers, fireworks (any form), fires (including kerosene lamps) and bamboo torches.

Games are a great inclusion for events. You are able to have the following games:

  • Connect 4
  • Giant Jenga
  • Giant Noughts and Crosses

No bat and ball games or games that involve anything to be thrown.

Petals are permitted and must be collected afterwards. The throwing of confetti and rice is not permitted. Blowing bubbles is a great alternative as well.

Fire and/or flames are not permitted. Battery operated candles are a great alternative!

With written approval from your Events & Venues Officer, a small contained flame may be permitted for cultural exceptions.

Yes! The maximum marquee size that can fit at Lion Gate Lodge lawn is 6m x 9m. Discuss your requirements with your Events and Function Officer. Additional fees apply.

The installation of any marquee or temporary structure must be approved in advance with your Events and Venues Officer. All temporary structures must abide by our terms and conditions.

Power points available are marked on the floor plan. External power is available.

For larger events, you can bring in a generator to supply additional power if required. All extension leads and cables need to be securely covered with cable trays or mats.

Indoor: The main function room is lit with down lights on a dimmer switch.

Outdoor: The awning, courtyard and garden are lit with spotlights.

  • Two commercial ovens
  • One cook top
  • Microwave
  • Refrigerator/freezer
  • Dishwasher
  • Water is available in the kitchen (no external taps)

Full specifications available upon request. Please note this facility is designed as a food warming and preparation space only. Detergent, tea towels, sponges etc to be provided by the Hirer. Deep frying or barbeques are not permitted.

You sure can!

The Trust operates under an On Premises Licence which means alcohol is permitted at your event. We do ask you assist with the responsible service of alcohol (RSA) to your guests by:

  • Not serving alcohol to minors
  • Not serving intoxicated persons
  • Ensuring food and water is available
  • Ensuring the quiet and good order of your Party
  • If using an external catering company to cater your event, provision of alcohol must be overseen by an RSA qualified person.

The Rangers will ensure RSA requirements are adhered to and will remove any intoxicated persons (so behave!).

Yes! You can provide your own catering or use one of the restaurants on-site.
Yes! All caterers must comply with statutory health and WH&S (Work, Health and Safety) requirements. Food must be cooked off-site, barbeques are not permitted. The caterer’s equipment is included in the furniture allowance. No food or drink can be sold.
Yes, you can use a low-volume speaker or amplifier. Please position speakers towards your area to minimise impact on other visitors. Sound must be contained within the boundary line of Lion Gate Lodge.
Yes, you may have a live acoustic ensemble of up to four people or low-volume pre-recorded music. Bagpipes, drums, pianos or other amplification systems (such as electric guitars or keyboards) are not permitted. Please note sound must be contained within the boundary line of Lion Gate Lodge.
If you are using the catering facility, please ensure rubbish is placed in the garbage and recycling bins provided with the catering facility. Please ensure you leave the area clean and tidy with all rubbish removed from the site or placed in the bins provided. Please recycle your containers. Discharge of waste matter, fluid, oil, fat, ice or dry ice is prohibited.
Yes! Lion Gate Lodge is an indoor venue. If you need extra space, consider adding a marquee for more wet weather protection. Please note; if you proceed with booking two venues and there is no rain on the day of your booking, you would not be eligible for a refund for your undercover venue and have paid for two venues. 
Cancellations received more than one month prior to your booking will be given a 50% refund of the total fee received. Cancellations received less than one month prior to your booking will not be given a refund.
No animals, including dogs, are permitted inside the Garden except for an assistance animal that is in harness.
There is strictly no smoking inside the venue. All cigarette butts must be placed in the receptacles outside.
You will be required to sign a licence agreement to secure your event date. 14 days prior to your event, you will need to send the following information through to your Events and Venues Officer:
  • Site and / or Venue Plan
    • Indicating the placement of marquees, external catering facilities, furniture, and other associated structures.
  • Production schedule
    • Complete timetable and order of events and vehicle movements from bump in, during and bump out of the Event. •
  • Alcohol Licence (caterers only)
    • The Trust’s On Premises Licence for private functions. •
  • Public Liability Insurance (PLI)
    • Public Liability Insurance certificate of currency to the value of A$20 million
The Trust reserves the right to cancel a booking and will refund any payments received in full. No further compensation will be payable. Any subsequent letter or email from the Trust notifying you of approved or prohibited items, will form part of your agreement with these conditions. All requests by Rangers and other Trust staff must be followed with regard to the set up and pack down of equipment. Any incidents or accidents must be reported immediately to the Ranger on duty. All regulations under the Royal Botanic Gardens and Domain Trust Act 1980 governing the use of the Garden and the Domain must be observed.

Electronic check-in is mandatory

The Garden has Service NSW COVID Safe Check-in QR codes placed at all bookable venue hire spaces. You as the event organiser and venue hirer are the responsible person and must ensure that you and all your guests, suppliers and contractors check in. To streamline the check-in process we recommend that all guests and suppliers download the Service NSW application on your phone prior to arriving on site.

Who must develop the COVID-19 Safety Plan?

The responsible person is the person organising the event i.e. wedding/reception, memorial, corporate event, picnic or other venue hire. The responsible person must develop and comply with a COVID-19 Safety Plan that addresses the safety measures in the checklist.

COVID-19 Safety Plans and registration are mandatory for all events.

Under the NSW Public Health Orders all events and gatherings must have a COVID-19 Safety Plan.
All events must register as COVID Safe.

Prepare and complete the plan in consultation with garden staff, and provide the garden with a copy.

Keep your plan up to date

You may need to update the plan in the future, as restrictions and orders change. It is your responsibility to have an up-to-date plan at all times and show it to an authorised officer if requested. 

To arrange a site inspection, gain further information or obtain a quote, please contact the Venue Services team on events@botanicgardens.nsw.gov.au
Ph: 02 9231 8111