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Maiden Theatre

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Indoor Functions Booking Form
Step 1 - Contact Details

The Maiden Theatre was built at the turn of the 20th century and has been beautifully restored to its Victorian grandeur. Conveniently located on Mrs Macquaries Road, it offers easy access for you and your guests. 

Set within the Royal Botanic Garden Sydney, this venue is ideal for daytime events, such as team building, alternative meeting space, launches and intimate cocktail style functions.

Contact our Events and Venue team to discuss booking your event requirements

Price

$1,692 8am - 4pm
$1,794 5pm - midnight
$1,999 8am - midnight

Where

Maiden Theatre
Mrs Macquaries Road, Sydney
View sitemap
View floor plan

Capacity

Up to 120 guests

Covid Safe Capacity
2 sqm capacity = 58
4 sqm capacity = 29

Contact

For more information please contact
events@botanicgardens.nsw.gov.au

Access Info

Closest gate: Woolloomooloo Gate
Public transport recommended.
Limited parking available

Key information

For more detailed location, please visit Site Map and for the layout within the Maiden Theatre, please visit Venue Layout.

Duration Cost
8 am - Midnight $1,999
8 am - 4 pm $1,692
5pm - Midnight $1,794
 
Miscellaneous Charges Rate
Bond $1,000
Access to venue outside the hire period - first hour or part thereof $108
Subsequent hours, or part thereof (per hour) $282
Parking Permit per day (Mrs Macquaries Road only) $123
Ranger escort through Garden (vehicle access suppliers only). Fee per vehicle (inc. entry and exit). $82
Static ranger, per hour (4 hour minimum) $57
Mobile ranger, per hour (4 hour minimum)  $67
Ranger, public holidays, per hour (4 hour minimum) $77
Application Fee $134

Notes:

  1. All fees are quoted GST inclusive.
  2. The Trust recommends engaging a professional event organiser to assist with marquee events.
  3. The above rates include site hire only – furniture, equipment, and facilities to be arranged by the Hirer.
  4. Duration of function hire includes set up and pack up of the event.
  5. Bookings outside of the Garden opening times will incur an additional security fee.
  6. Additional miscellaneous charges may apply.
  7. Fees valid 1 November 2021 – 30 September 2022
  • Exclusive use of your indoor venue for your booking period, including set-up and pack-down time
  • Rubbish and recycling bins
  • Lectern
  • P.A. system
  • 2 projector screens and data projector
  • Electronic whiteboard
  • Projector stand
  • 8 trestle tables to check
  • 80 chairs
  • Shared toilet facilities located within the building
Up to 160 guests.
 
Style Recommended Capacity
Conference 80
Theatre 120
  • Product & Media Launches
  • Conferences
  • Team Building
  • Workshops
  • Dressing Rooms / Production Office (commercial filming & photography)

Indoor: Main conference room

  • 8am – 4pm
  • 5pm – midnight
  • 8am – midnight (full day)
Opening times vary seasonally.   
     
Month / Days Open Close
     
October 7.00 am  7.30 pm 
November to February  7.00 am  8.00 pm 
March  7.00 am  6.30 pm 
April and September 7.00 am  6.00 pm
May and August 7.00 am  5.30 pm
June and July 7.00 am  5.00 pm
Maiden Theatre is a great choice, but if you’re still undecided here is an overview of our Premium sites available.

 

PREMIUM SITES 

Booking Times available 

Capacity 

Approx. distance to amenities 

Closest guest pedestrian gate 

Venue Info 

The Calyx 

  • 7am – 10am 
  • 4pm – midnight 
  • Full day 

400 

Amenities within venue 

Morshead Fountain Gate 

  • All-inclusive space 

  • Exclusive caterer 

  • Private toilet facilities 

  • Indoor and outdoor spaces available 

 

Lion Gate Lodge 

  • 8am – midnight 
  • 8am – 4pm 
  • 5pm - midnight 

160 

Amenities within venue 

Lion Gate Lodge Gate (at venue) 

  • Private toilet facilities 

  • Catering facilities 

  • Option to add marquee 

  • Multi-day event hire available 

  • Wedding photography permit

Palm House 

  • 8am – 12pm
  • 1pm - 5pm
  • 6pm - midnight
  • 8am - midnight

120 

20m – Rathborne Lodge 

Woolloomooloo Gate 

  • Beautiful sandstone building  

  • Easy guest access 

  • Multi-day event hire available 

  • ​Wedding photography permit

Rose Garden  

 

  • 3 hours + 

 

  • Full day & multi day options available  

200 

Amenities within venue 

Palace Gates 

  • Private toilet facilities 

  • Catering facilities 

  • Option to add marquee 

  • Multi-day event hire available 

  • Wedding photography permit

Harbour View Lawn 

  • 3 hours + 

 

  • Additional hours available to add on 

150  

50m – Yurong 

Yurong Gate 

  • Exceptional harbour views 

  • Close amenities 

  • Easy guest access 

  • Wedding photography permit

Eucalypt Lawn 

  • 3 hours + 

 

  • Additional hours available to add on 

150 

20m – Mare & Foal  

Henry Lawson Gate 

  • Exceptional harbour views 

  • Close amenities 

  • Easy guest access 

  • Wedding photography permit

Herb Garden & Pavilion 

  • 3 hours + 

 

  • Additional hours available to add on 

80  

50m – The Visitor Centre 

Government House Gate 

  • Harbour views 

  • Manicured lawn 

  • Pavilion cover 

  • Wedding Photography permit

Tarpeian Lawn 

  • 3 hours + 

 

  • Full day & multi day options available  

300 

500m – The Visitor Centre 

Tarpeian Way 

  • Exceptional harbour views 

  • Easy guest access 

  • Option to add marquee 

  • Multi-day event hire available 

  • Wedding Photography permit

Bennelong Lawn 

  • 3 hours + 

 

  • Full day & multi day options available  

200 

500m – The Visitor Centre 

Tarpeian Way or Opera House Gate 

  • Exceptional harbour views 

  • Easy guest access 

  • Option to add marquee 

  • Multi-day event hire available 

  • Wedding photography permit

Yes, the Garden is a public space and other events may occur at the same time. However, your chosen event location will be reserved for your exclusive use. Should you encounter any problems on the day including occupation of your reserved site, please contact the Rangers on 0419 270 279.

You can submit your application on our website. Bookings open 18 months in advance.

We accept payment for event bookings via credit card (MasterCard or Visa) and electronic funds transfer.

All bookings at the Maiden Theatre will need to pay a bond of $1,000

The Royal Botanic Garden Sydney is a unique and deceptively fragile environment. Your fees contribute to its upkeep and horticultural, scientific and educational programs.

All indoor events will need to pay a bond of $1,000 to cover any potential damage to the venue. The bond will be processed as a pre-authorisation on your chosen credit or debit card. The amount withheld will be released once an inspection has been undertaken to confirm no damages were made during your booking.

Vehicle access is via the Loading Dock off Mrs Macquaries Road

Confirm your requirements with your Events and Venues Officer via events@botanicgardens.nsw.gov.au

Closest guest access is via the Woolloomooloo Gate which is also wheelchair accessable on Mrs Macquaries Road. Refer to Site Map for further information.

Metered parking is available along Mrs Macquaries Road, Art Gallery Road and Macquarie Street. Secure undercover parking is available at The Domain Car Park.

Vehicle access to the event site is only available for suppliers and must be under Ranger escort.

Rangers will open and close the venue for you as required. Prior to the event date, a schedule of your access requirements will need to be provided to your Events & Venues Officer.

A security guard can be provided for the duration of your event. Security is optional while the Garden is open, but mandatory once closed. Please refer to 'fees'.

The Trust will clean your site immediately prior to your event. The site must be left clean and tidy with all furniture, equipment and rubbish removed. It is your responsibility to tidy and remove any waste from site, including bottle tops and cigarette butts.

The following furniture is available at the Maiden Theatre:

  • 8 trestle tables
  • 80 chairs
Cut flowers and foliage are permitted on site with the exception of listed weeds. Any plant item containing soil content is not permitted on site.

Open flames, balloons, confetti, and glitter are not permitted. The use of flameless candles is encouraged.

All event decorations need to be planned and installed as free-standing items. Attachment of items to internal or external walls, trees, buildings, heritage features or other fixed structures is not permitted.

All furniture must remain inside the Maiden Theatre. 

Marquees are not permitted at this location

Power points available are marked on the floor plan.
All extension leads and cables need to be securely covered with cable trays or mats 
All extension leads and electrical appliances brought on site should be tagged and tested.

General lighting controlled by standard light switches.

There are no kitchen facilities at this venue. 

You sure can!

The Trust operates under an On Premises Licence which means alcohol is permitted at your event. We do ask you assist with the responsible service of alcohol (RSA) to your guests by:

  • Not serving alcohol to minors
  • Not serving intoxicated persons
  • Ensuring food and water is available
  • Ensuring the quiet and good order of your Party
  • If using an external catering company to cater your event, provision of alcohol must be overseen by an RSA qualified person.

The Rangers will ensure RSA requirements are adhered to and will remove any intoxicated persons (so behave!).

Yes! You can provide your own catering or use one of the restaurants on-site.
Yes! All caterers must comply with statutory health and WH&S (Work, Health and Safety) requirements. Food must be cooked off-site, barbeques are not permitted. The caterer’s equipment is included in the furniture allowance. No food or drink can be sold.
Yes, you can use a low-volume speaker or amplifier. Please position speakers towards your area to minimise impact on other visitors. Sound must be contained within the boundary line of Maiden Theatre.
Yes, you may have a live acoustic ensemble of up to four people or low-volume pre-recorded music. Bagpipes, drums, pianos or other amplification systems (such as electric guitars or keyboards) are not permitted. Please note sound must be contained within the boundary line of Maiden Theatre.
All rubbish must be placed in the garbage bins inside the Maiden Theatre. All additional rubbish not placed in the bins must be removed from the site.
Yes! Maiden Theatre is an indoor venue. Please note; if you proceed with booking two venues and there is no rain on the day of your booking, you would not be eligible for a refund for your undercover venue and have paid for two venues. 
Cancellations received more than one month prior to your booking will be given a 50% refund of the total fee received. Cancellations received less than one month prior to your booking will not be given a refund.
No animals, including dogs, are permitted inside the Garden except for an assistance animal that is in harness.
There is strictly no smoking inside the venue. All cigarette butts must be placed in the receptacles outside.
You will be required to sign a licence agreement to secure your event date.

14 days prior to your event, you will need to send the following information through to your Events and Venues Officer:
  • Site and / or Venue Plan
    • Indicating the placement of marquees, external catering facilities, furniture, and other associated structures.
  • Production schedule
    • Complete timetable and order of events and vehicle movements from bump in, during and bump out of the Event.
  • Alcohol Licence (caterers only)
    • The Trust’s On Premises Licence for private functions. •
  • Public Liability Insurance (PLI)
    • Public Liability Insurance certificate of currency to the value of A$20 million
The Trust reserves the right to cancel a booking and will refund any payments received in full. No further compensation will be payable. Any subsequent letter or email from the Trust notifying you of approved or prohibited items, will form part of your agreement with these conditions. All requests by Rangers and other Trust staff must be followed with regard to the set up and pack down of equipment. Any incidents or accidents must be reported immediately to the Ranger on duty. All regulations under the Royal Botanic Gardens and Domain Trust Act 1980 governing the use of the Garden and the Domain must be observed.

Electronic check-in is mandatory

The Garden has Service NSW COVID Safe Check-in QR codes placed at all bookable venue hire spaces. You as the event organiser and venue hirer are the responsible person and must ensure that you and all your guests, suppliers and contractors check in. To streamline the check-in process we recommend that all guests and suppliers download the Service NSW application on your phone prior to arriving on site.

Who must develop the COVID-19 Safety Plan?

The responsible person is the person organising the event i.e. wedding/reception, memorial, corporate event, picnic or other venue hire. The responsible person must develop and comply with a COVID-19 Safety Plan that addresses the safety measures in the checklist.

COVID-19 Safety Plans and registration are mandatory for all events.

Under the NSW Public Health Orders all events and gatherings must have a COVID-19 Safety Plan.
All events must register as COVID Safe.

Prepare and complete the plan in consultation with garden staff, and provide the garden with a copy.

Keep your plan up to date

You may need to update the plan in the future, as restrictions and orders change. It is your responsibility to have an up-to-date plan at all times and show it to an authorised officer if requested. 

To arrange a site inspection, gain further information or obtain a quote, please contact the Venue Services team on events@botanicgardens.nsw.gov.au
Ph: 02 9231 8111