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Outdoor Functions Booking Form
Step 1 - Contact Details

Enjoy the grandeur of a marquee in an intimate setting. Bennelong Lawn sits above the Opera House Forecourt – your guests will love the spectacular, uninterrupted views of the Sydney Harbour Bridge, Opera House and North Sydney.

Where

Bennelong Lawn
The Royal Botanic Garden
Mrs Macquaries Road, Sydney

Capacity

Up to 450 guests

Contact

For more information please contact
events@botanicgardens.nsw.gov.au

 

Note: This site can only be booked for wedding ceremonies 8 weeks prior​.

For a detailed location, please visit Site Map and for the layout within Bennelong Lawn, please visit Venue Layout.

Our outdoor greenspace venues are available for hire for a minimum period of three (3) days at a time. Should you require additional days to build/dismantle your event then this can be arranged on request. Please note that it is not possible to hire our outdoor venues for less than three (3) days.
 
The Royal Botanic Gardens outdoor venues are hired as greenspace only. This means that you are responsible for providing all event services and infrastructure required to run your event, such as marquees, staging, audio, lighting, catering, security, fencing, toilets, décor etc.

Please note it is a condition of hire that you engage an experienced event management service provider to deliver your private outdoor event. Your Botanic Gardens venue representative will work closely with your appointed event manager to ensure that they are briefed on the operational delivery requirements of the venue.

This will ensure that your event is both safe and successful whilst also minimising impacts on the natural greenspace which may include impacts such as those which could be caused by traffic/deliveries, event equipment (installation/removal), supplier access, waste, power & water, and major infrastructure such as marquees and other temporary facilities.

Ideal for: 

  • Cocktail Functions
  • Wedding Receptions
  • Gala Dinners
  • Balls 

Hirer access
Approved vehicles (for deliveries only) may access Bennelong Lawn via Government House Delivery Gate off Macquarie Street. Prior to your event, a schedule of your access requirements will need to be provided to the Functions Coordinator.

Guest access
Via Tarpeian Pathway off Macquarie Street 

Bennelong Lawn (Lawn 64) 
450 Cocktail
250 Banquet 
The site must be left clean and tidy with all furniture, equipment and rubbish removed. 
Electronic check-in is mandatory

The garden has Service NSW COVID Safe Check-in  QR codes placed at all bookable venue hire spaces.
You as the event organiser and venue hirer are the responsible person and must ensure that you and all your guests, suppliers and contractors check in.

To streamline the check-in process we recommend that all guests and suppliers download the Service NSW application on your phone prior to arriving on site.

Who must develop the COVID-19 Safety Plan

The responsible person is the person organising the event i.e. wedding/reception, memorial, corporate event, picnic or other venue hire.  

The responsible person must develop and comply with a COVID-19 Safety Plan that addresses the safety measures in the checklist.  

COVID-19 Safety Plans and registration are mandatory for weddings

Under the NSW Public Health Orders all wedding services and gatherings after wedding services must have a COVID-19 Safety Plan.

All wedding services and gatherings after wedding services must register as COVID Safe.

Prepare and complete the plan in consultation with garden staff, and provide the garden with a copy.

Keep your plan up to date

You may need to update the plan in the future, as restrictions and orders change.
It is your responsibility to have an up-to-date plan at all times and to show it to an authorised officer if requested.
Decorations or other items cannot be attached to trees, buildings, heritage features or other fixed structures. Party streamers, confetti, sparklers and fireworks are not permitted.  
It is the Hirer’s responsibility to hire any marquee structures, furniture or equipment required. The Trust does not have these items available for hire.
Harbourview Sites
Description  Standard Fee/ Charge
Day Hire <100 (Apr-Sep) $3,250 per day
Day Hire <200 (Apr-Sep) $3,750 per day
Day Hire <300 (Apr-Sep) $5,400 per day
Day Hire <400 (Apr-Sep) $6,950 per day
Day Hire <500 (Apr-Sep) $8,350 per day
Day Hire <100 (Oct-Mar) $4,400 per day
Day Hire <200 (Oct-Mar) $5,150 per day
Day Hire <300 (Oct-Mar) $7,550 per day
Day Hire <400 (Oct-Mar) $9,300 per day
Day Hire <500 (Oct-Mar) $11,350 per day
Price on application year-round 500+ guests  0
Bump In and Bump Out Day (Apr-Sep) $2,800 per day
Bump In and Bump Out Day (Oct-Mar) $3,050 per day
Bump In and Bump Out Half Day (Apr-Sep) $1,700 per day
Bump In and Bump Out Half Day (Oct-Mar) $1,800 per day

*Minimum three day site occupation

Miscellaneous Charges All year round
Bond - All marquee bookings $5,000
Parking Permit per day (Fleet Steps only) $120
Ranger escort through Garden (vehicle access suppliers only). Fee per vehicle (inc. entry and exit). Max. 2 ranger escorts per booking $80
Static ranger, per hour (4 hours minimum) $55
Mobile ranger, per hour (4 hours minimum)  $65
Ranger, public holidays, per hour (4 hour minimum) $75
Application Fee  $130

NB:

  1. All fees are quoted GST inclusive.
  2. The Trust recommends engaging a professional event organiser to assist with the event.
  3. Additional Miscellaneous Charges may apply.
  4. The above rates include Site Hire Only - Marquee and facilities to be arranged by the hirer.
  5. Fees valid 1 October 2020 - 30 June 2021
Bump in / Bump out
7.00 am – 6.00 pm (or 30 mins prior to Gardens closing time, whichever occurs first).
There are lights illuminating the trees at Bennelong Lawn. There is no additional permanent lighting.
Marquees must be weighted, not pegged and must not impose on any garden bed or touch any trees or cover any pathways. Maximum marquee size is 25 m x 25 m.
Limited back of house area available for a caterer’s marquee, toilets and generator.
Parking is available in nearby parking stations including the Sydney Opera House Car Park. Limited one hour parking is also available on Macquarie Street (managed by City of Sydney). Supplier and guest parking arrangements are the responsibility of the Hirer. 

Limited 3 phase power and single phase power are available on the site. It is likely that you will need to supply an additional generator for your event.

Hirer to provide all extension leads. 

Train: The closest train stations are Martin Place Station and Circular Quay Station.
Taxi: Taxi pick up from Mrs Macquaries Road. Client to arrange if required. 

The Hirer is responsible for organising all aspects of the event including:

  • Event management & production
  • Marquee & other structures
  • Catering
  • Toilet facilities
  • Staging, lighting & audio
  • Theming & decoration

A representative of the hirer must be present on site at all times during bump in, the event and bump out.

A representative of the Trust and a deliveries monitor are required to be present
throughout bump in, the event and bump out at the Hirer’s expense. Event Security is mandatory. Overnight asset security is optional, however strongly recommended.

Refer to the Fee section. 

As per the Trust’s E.P.A. Notice of Preventive Action, the sound emanating from amplification equipment must not exceed 55 db or 5 db above ambient background levels outside the structure between 7.00 am and Midnight. 
There is no permanent toilet block near Bennelong Lawn. Temporary toilets must be arranged by the Hirer. 
Waste management is the Hirer’s responsibility. Recycling procedures are mandatory. 
Access to mains water is available. The Hirer is responsible for supplying a tap key and all hoses required to fit a 19 mm standard tap connection.