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Exhibitions

Exhibitions Venue Hire

The Calyx is a vibrant hub of activity with the inclusion of the new exhibition space, located in the heart of the Garden.

On average, 850 visitors walk through The Calyx every day, which will create great visibility and retail opportunities for exhibitiors. The Calyx also offers:

  • Climate control air-conditioning
  • Security cameras
  • Toilet facilities
  • Café
  • Signage and advertising opportunities
Key Information
  • Art Exhibitions

Client Access
The Calyx is staffed 9am to 5pm daily, so access is only available during these times. 
Due to the sensitive location of The Calyx, only limited essential vehicles may access the venue via Access Road off Mrs Macquaries Road. Prior to the booking, a schedule of your access requirements will need to be provided to the Functions Coordinator.

Guest Access
Via Moorshead Gate on cnr Macquarie St and Shakespeare Place. 
Alternative access is via Woolloomooloo Gate on Mrs Macquaries Road with parking available. See Site Map for details.

The foyer space next to Cafe. 

38.5m2 Hanging Space 

The venue is cleaned twice daily 7 days a week. The venue must be left clean and tidy in the state in which it was offered every day, ready for the public.

The Calyx observes strict physical distancing and hygiene measures to protect the health of visitors and staff and minimise the spread of COVID-19.
Wearing a fitted face mask is encouraged while you are in any of our indoor spaces. We require all to refrain from visiting the Calyx if unwell or required to self-isolate.
On arrival all visitors are asked to check in using the Service NSW app. This includes all members of any family groups, including children.
Hand sanitiser is provided throughout the venue, it's use is encouraged and visitors are asked to keep at least 1.5 metres ditance from others at all times.
 
We will continue to monitor the advice of NSW Health and update our guidance as appropriate.

Please refer to our Covid-19 Update here. 

Decorations or other items cannot be attached to trees, buildings, heritage features or other fixed structures. 

  • 8 x exhibition panels (1m wide x 2.5m high)
  • 10 x alcove spaces (75cm wide x 2.5m high)
  • 72 x steel wires & 112 Hooks (for hanging of artwork – no nails or screws permitted)
  • 1 Trestle tables
  • 2 Chairs

Rubbish and recycling bin station are in the loading dock.

It is the responsibility of the Hirer to ensure the venue and equipment are not
damaged e.g. paint chipping, etc. Any damage must be paid for. 

Venue Type Duration Recommended Capacity Style Rate (incl GST)
Exhibition 14 day hire (Monday to Sunday)
 
10 as per current Covid-19 capacity regulations Standing $3,605
21 day hire (Monday to Sunday).

$3,811

 

Mischellaneous Charges

Description Duration Rate
Repainting of Exhibition Panel Per Panel $140
Replacement Hooks Per Hook $13
Bond - All exhibitions   $600
 

NB:

  1. Additional Miscellaneous charges may apply.
  2. Exhibition hours are 10am - 4pm daily.
  3. Access to the venue is restricted to 9am - 5pm daily.
  4. Exhibition panels cannot be removed.
  5. All fees are inclusive of GST.
  6. Bookings are permitted up to 18 months in advance.
It is the Hirer’s responsibility to arrange any additional furniture for their requirements. Any and all additional furniture requests need to be approved by the Calyx team. 

The Calyx is open to the puclic 10.00 am – 4.00 pm daily. Access for exhibitors is available 9am to 5pm daily.
Access is available from 7 am for bump in.

Downlights located throughout the room,and operated by venue staff.

A copy of your Certificate of Currency for Public Liability Insurance covering the period of hire for $10 million must be provided. Public Liability Insurance covers individuals, organisations or third parties (groups of people) in the event of a common law claim against injury. It indemnifies yourself, your members (guests) or employees in respect of injury to another person where it is deemed that injury has occurred by negligence on your part, including injury from products that you have produced/created.

The Royal Botanic Gardens and Domain Trust public liability insurance only protects the policy holder, which is the Royal Botanic Gardens & Domain Trust. This insurance covers the public for any events/functions which have been organised solely by the Trust. 

There is no kitchen facility available at this venue. 

Guest parking is available in metered parking bays on Mrs Macquaries Road.

One complimentary vehicle permit is provided to the Hirer for use in a metered parking bay on Mrs Macquaries Road for the duration of the exhibition.

The phone number for The  Calyx is (02) 9231 8188. 

 

There is 1 x  standard GPO outlet available

 

The Trust must approve in writing all advertising and marketing material in relation to the promotion of your exhibition. All advertising must include the opening hours of 10 am – 4 pm, dates of the exhibition and the location of The Calyx in the Royal Botanic Garden, Sydney. The Trust’s logos and contact numbers must not be included in any advertisements or promotional material.

The Trust offers the opportunity to list your exhibition in Seasonal Calendars and on the Royal Botanic Gardens and Domain Trust website when information is received in time and space is available.

The Trust will permit approved flyers to be distributed at the Friends Information Stand, the Botanic Garden Shop and Reception areas. Distribution is the responsibility of the Exhibitor.

Train: The closest train stations are Martin Place Station and St James Station.

Bus: Bus #441 to the Art Gallery of NSW.

Taxi: Taxi pick up from Mrs Macquaries Road. Client to arrange if required. 

The exhibition panels, tables and chairs will be set up prior to the occupation of the exhibitor.

The Trust will take no responsibility for the sale of artwork. A venue hire fee is
charged to the exhibitor in advance, therefore no commission of sales is required. 

A security guard can be provided by the Trust for the duration of the exhibition at the Hirer’s expense. Security is optional while the Royal Botanic Garden, Sydney.
Please refer to the rate card. 
The Exhibitor must provide staffing for the exhibition during opening hours. 

The exhibitor should provide 7 x laminated A3 portrait signs (approved by the Trust).

The first 6 of these will be attached to both sides of 3 portable signs that will be distributed throughout the Garden directing people to your exhibition. The seventh sign will be placed at the Entrance of the Calyx. These must be provided to the Venue Management Office in advance and must only be put up by Trust Staff. No additional signage is permitted.

There are electronic signs at the main gates that will advertise The Calyx
Exhibitions. There are also maps distributed at main gates that list The Calyx location.

There is strictly no smoking indoors. All cigarette butts must be placed in the receptacles outside. 

There are toilets located next to the exhibition space near the cafe.

All rubbish must be placed in the garbage and recycling bins located outside the venue. Recycling procedures are mandatory. All additional rubbish not placed in the bins must be removed from the site. 

Please liaise with venue staff for access to water.

To arrange a site inspection or make a booking for The Calyx, please contact the Venue Management Office.

Functions Coordinator
Email: events@botanicgardens.nsw.gov.au