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Fleet Steps

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Outdoor Functions Booking Form
Step 1 - Contact Details

Fleet Steps offers unsurpassed views of Sydney Harbour, the Opera House, the Harbour Bridge, Royal Botanic Garden and city skyline.

These fantastic views are complemented by the historic Fleet Steps, providing a stunning entrance for your guests. The overall effect is one of grandeur that never fails to impress. 

Where

Fleet Steps
The Royal Botanic Garden
Mrs Macquaries Road, Sydney

Capacity

Up to 800 guests

Transport Info

Public transport recommended. Limited parking available

 

For more detailed location, please visit Site Map and for the layout within Fleet Steps, please visit Venue Layout.

Our outdoor greenspace venues are available for hire for a minimum period of three (3) days at a time. Should you require additional days to build/dismantle your event then this can be arranged on request. Please note that it is not possible to hire our outdoor venues for less than three (3) days.
 
The Royal Botanic Gardens outdoor venues are hired as greenspace only. This means that you are responsible for providing all event services and infrastructure required to run your event, such as marquees, staging, audio, lighting, catering, security, fencing, toilets, décor etc.

Please note it is a condition of hire that you engage an experienced event management service provider to deliver your private outdoor event. Your Botanic Gardens venue representative will work closely with your appointed event manager to ensure that they are briefed on the operational delivery requirements of the venue.

This will ensure that your event is both safe and successful whilst also minimising impacts on the natural greenspace which may include impacts such as those which could be caused by traffic/deliveries, event equipment (installation/removal), supplier access, waste, power & water, and major infrastructure such as marquees and other temporary facilities

Ideal for: 

  • Cocktail Functions

  • Wedding Receptions

  • Gala Dinners

  • Balls 

Hirer access

Approved vehicles (for deliveries only) may access Fleet Steps via Fleet Steps Access Road. Maximum height for vehicles is 4.3 metres. Prior to your event, a schedule of your access requirements will need to be provided to the Functions Coordinator.

Guest access

Fleet Steps, Mrs Macquaries Road

Fleet Steps South (Domain Lawn 39) only.
Fleet Steps North (Domain Lawn 40) may be hired in addition for an additional fee. 

800 Cocktail
550 Banquet

The site must be left clean and tidy with all furniture, equipment and rubbish removed. 

Decorations or other items cannot be attached to trees, buildings, heritage features or other fixed structures. Party streamers, confetti, sparklers and fireworks are not permitted. 

It is the Hirer’s responsibility to hire any marquee structures, furniture or equipment required. The Trust does not have these items available for hire.

Harbourview Sites

Description 

Standard Fee/ Charge

Day Hire <100 (Apr-Sep)

$3,050 per day

Day Hire <200 (Apr-Sep)

$3,550 per day

Day Hire <300 (Apr-Sep)

$5,100 per day

Day Hire <400 (Apr-Sep)

$6,550 per day

Day Hire <500 (Apr-Sep)

$7,900 per day

Day Hire <100 (Oct-Mar)

$4,100 per day

Day Hire <200 (Oct-Mar)

$4,850 per day

Day Hire <300 (Oct-Mar)

$7,150 per day

Day Hire <400 (Oct-Mar)

$8,800 per day

Day Hire <500 (Oct-Mar)

$10,750 per day

Price on application year-round 500+ guests 

0

Bump In and Bump Out Day (Apr-Sep)

$2,600 per day

Bump In and Bump Out Day (Oct-Mar)

$2,850 per day

Bump In and Bump Out Half Day (Apr-Sep)

$1,600 per day

Bump In and Bump Out Half Day (Oct-Mar)

$1,700 per day

*Minimum three day site occupation

Garden Sites

Description 

Standard Fee/ Charge

Day Hire <200 (Apr-Sep)$2,600 per day
Day Hire <200 (Oct-Mar)$3,500 per day
Bump In and Bump Out Day (Apr-Sep)$1,600 per day
Bump In and Bump Out Half Day (Apr-Sep)$900 per day
Bump In and Bump Out Day (Oct-Mar)$1,700 per day
Bump In and Bump Out Half Day (Oct-Mar)$1,050 per day

*Minimum three day site occupation

Miscellaneous ChargesAll year round
Bond - All marquee bookings$5,000
Parking Permit per day (Fleet Steps only)$110
Ranger escort through Garden (vehicle access suppliers only). Fee per vehicle (inc. entry and exit). Max. 2 ranger escorts per booking$70
Static ranger, per hour (4 hours minimum)$50
Mobile ranger, per hour (4 hours minimum) $60
Ranger, public holidays, per hour (4 hour minimum)$70
Application Fee $120

NB:

  1. All fees are quoted GST inclusive.
  2. The Trust recommends engaging a professional event organiser to assist with the event.
  3. Additional Miscellaneous Charges may apply.
  4. The above rates include Site Hire Only - Marquee and facilities to be arranged by the hirer.
  5. Fees valid 1 July 2017 - 30 June 2018.

Bump in / Bump out

7 am – 6 pm (or 30 mins prior to the Garden's closing time, whichever occurs first).

Event

10 am – 11.30 pm (maximum event lengths apply)

There are lights illuminating the trees at Fleet Steps. There is no additional permanent lighting.

Marquees must be weighted, not pegged and must not impose on any garden bed, touch any trees or cover any pathways.

Fleet Steps South

Maximum marquee size 15 m x 60 m. Limited back of house area available.

Fleet Steps North

Maximum marquee size 10 m x 30 m. Limited back of house area available. 

Parking is available in metered parking bays on Mrs Macquaries Road. 

There is 3 phase power and single phase power are available on the site. Generally, additional generators are not required. Hirer to provide all extension leads. 

Train: The closest train stations are Martin Place Station and St James Station.
Bus: Bus #441 to the Art Gallery of NSW.
Taxi: Taxi pick up from Mrs Macquaries Road. Hirer to arrange if required. 

Visit our Getting Here page for more detailed information about public transport.

The Hirer is responsible for organising all aspects of the event including:

  • Event management & production
  • Marquee & other structures
  • Catering
  • Toilet facilities
  • Staging, lighting & audio
  • Theming & decoration

A representative of the hirer must be present on site at all times during bump in, the event and bump out.

A representative of the Trust is required to be present throughout bump in, the event and bump out at the Hirer’s expense. Event Security is mandatory. Overnight asset security is compulsory.

Refer to the Fee Section. 

As per the Trust’s E.P.A. Notice of Preventive Action, the sound emanating from amplification equipment must not exceed 55 db or 5 db above ambient background levels outside the structure between 7 am and Midnight. 

A permanent toilet block is available within one minute walk of Fleet Steps. This is suitable for use by event staff during bump in and bump out. This toilet facility is not sufficient for use during the event. Additional temporary toilets must be arranged by the Hirer. 

Waste management is the Hirer’s responsibility. Recycling procedures are mandatory. 

Access to mains water is available. The Hirer is responsible for supplying a tap key and all hoses required to fit a 19 mm standard tap connection. 

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