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Rose Garden & Pavilion

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Outdoor Functions Booking Form
Step 1 - Contact Details

Embrace elegance and create a memorable event in the Rose Garden. This is a lovely garden setting complete with a magnificent sandstone pavilion and the added convenience of private toilets and a catering facility.

Blooming from September through to May and boasting stunning views year round, the Rose Garden is the venue for an event your guests will never forget. 

Where

Rose Garden & Pavilion
The Royal Botanic Garden
Mrs Macquaries Road, Sydney

Capacity

Up to 200 guests in total and 80 in the pavilion

Contact

For more information please contact
events@botanicgardens.nsw.gov.au

Access Info

Public transport recommended. Limited parking available
Private toilets and kitchen for a fee and the closest gates are Palace Garden, Morshead Fountain and Conservatorium. For more detailed location, please visit Site Map and for the layout within Rose Garden, please visit Floor Plan.

To arrange a site inspection or make a booking for the Rose Garden, please contact the Venue Management Office. 
Functions Coordinator
Ph: 02 9231 8111
Email: events@botanicgardens.nsw.gov.au

Ideal for: 

  • Cocktail Functions
  • Product & Media Launches
  • Wedding Ceremonies Receptions
Client Access
Vehicles for function deliveries may only gain entry to the Garden under escort and with the pre-approval of the Venue Management Office. Only one vehicle is permitted to enter at any one time. This access is through Conservatorium Gate off Macquarie Street and an access & escort fee will be applicable. No vehicles are to remain parked on site. Please note vehicle access is not permitted for standard wedding ceremony and picnic bookings. Please advise all suppliers that they may require a small trolley to bring in minimal equipment.
Rangers will be responsible for opening and closing the venue as required. Prior to the booking, a schedule of your access requirements will need to be provided to the Functions Coordinator.
Guest Access
Via Conservatorium Gate, Palace Garden Gate or Morshead Fountain Gate on Macquarie Street.
Conservatorium Gate is the access point once the Garden is closed for approved functions.
Outdoor: Rose Garden Fig Lawn, Walter Vernon Lawn & Pavilion
Indoor: Unisex Toilets and Catering facility 
  • 80 Cocktail Style Under Pavilion (approx 40 seated on benches)
  • 200 Cocktail Style on Rose Garden Fig Lawn & Pavilion
  • 200 Cocktail Style on Walter Vernon Lawn & Pavilion
The Trust will clean your site immediately prior to your event. The site must be left clean and tidy with all furniture, equipment and rubbish removed. It is the Hirer’s responsibility to tidy and remove any waste from site, including bottle tops and cigarette butts. 
Electronic check-in is mandatory

The garden has Service NSW COVID Safe Check-in  QR codes placed at all bookable venue hire spaces.
You as the event organiser and venue hirer are the responsible person and must ensure that you and all your guests, suppliers and contractors check in.

To streamline the check-in process we recommend that all guests and suppliers download the Service NSW application on your phone prior to arriving on site.

Who must develop the COVID-19 Safety Plan

The responsible person is the person organising the event i.e. wedding/reception, memorial, corporate event, picnic or other venue hire.  

The responsible person must develop and comply with a COVID-19 Safety Plan that addresses the safety measures in the checklist.  

COVID-19 Safety Plans and registration are mandatory for weddings

Under the NSW Public Health Orders all wedding services and gatherings after wedding services must have a COVID-19 Safety Plan.

All wedding services and gatherings after wedding services must register as COVID Safe.

Prepare and complete the plan in consultation with garden staff, and provide the garden with a copy.

Keep your plan up to date

You may need to update the plan in the future, as restrictions and orders change.
It is your responsibility to have an up-to-date plan at all times and to show it to an authorised officer if requested.

Decorations or other items cannot be attached to trees, buildings, heritage features or other fixed structures. Any candles must be encased in glass.

Please note that pot plants are not permitted in the Rose Garden in order to minimise pest and disease issues.

No naked flames, fireworks, sparklers, spiking or staking is permitted in the Garden. 

 
Garden Sites
Description  Standard Fee/ Charge
Day Hire <200 (Apr-Sep) $2,800 per day
Day Hire <200 (Oct-Mar) $3,700 per day
Bump In and Bump Out Day (Apr-Sep) $1,700 per day
Bump In and Bump Out Half Day (Apr-Sep) $950 per day
Bump In and Bump Out Day (Oct-Mar) $1,800 per day
Bump In and Bump Out Half Day (Oct-Mar) $1.150 per day

*Minimum three day site occupation
 
Miscellaneous Charges All year round
Bond - All marquee bookings $5,000
Parking Permit per day (Fleet Steps only) $120
Ranger escort through Garden (vehicle access suppliers only). Fee per vehicle (inc. entry and exit). Max. 2 ranger escorts per booking $80
Static ranger, per hour (4 hours minimum) $55
Mobile ranger, per hour (4 hours minimum)  $65
Ranger, public holidays, per hour (4 hour minimum) $75
Application Fee  $130

NB:

  1. All fees are quoted GST inclusive.
  2. The Trust recommends engaging a professional event organiser to assist with the event.
  3. Additional Miscellaneous Charges may apply.
  4. The above rates include Site Hire Only - Marquee and facilities to be arranged by the hirer.
  5. Fees valid 1 October 2020 - 30 June 2021
  • Large pavilion area with 8 undercover bench seats (approx. 40 seated)
  • Various outdoor bench seats within the Rose Garden
  • Manicured garden
  • Catering facility (see Kitchen)
  • Unisex toilets (1 with disabled access)
  • Rubbish and recycling bins
There is no furniture in the Lodge. It is the hirer’s responsibility to arrange all necessary furniture for their requirements. 
8:00 am – Midnight
  • Large double door refrigerator
  • Ample power (see Power)
  • Large double sink with hot water
  • Bench space

Full specifications available upon request. Please note this facility is designed as a food warming and preparation space only. Detergent, tea towels, sponges etc must be provided by the Hirer. No deep frying or barbeques are permitted in this facility. 

The Pavilion and entry pathway have decorative lighting, however additional lighting for after hours will need to be arranged by the Hirer. Please note there is no permanent lighting inside the Pavilion. Toilet and catering facilities have adequate standard lighting.

Marquees are only permitted with prior approval and the Marquee Hire Rate applies.

No temporary structures are permitted to be erected anywhere in the Rose Garden if booking the area as a Function space.

Please avoid consuming red wine on sandstone paved areas to avoid potential stains and damage to the heritage stone.
Parking is available in metered parking bays on Macquarie Street (managed by city of Sydney), Hospital Road, Mrs Macquaries Road or in a local parking station. No vehicles are permitted to park inside the Royal Botanic Garden, Sydney. 
Catering Facility has power points available for small appliances (e.g. an urn).
2 x 10 amp double power point
2 x 15 amp single power point
2 x 20 amp single power point
1 x 10 amp double power point outside catering facility
Walter Vernon Lawn
1 x 50 amp (3 phase) power outlet
1 x 10 amp single power point
For larger events, a generator may be needed to supply additional power (Hirer to arrange). Hirer to provide and securely cover all extension leads. 
Train: The closest train stations are Martin Place and Circular Quay station.
Bus: #441 runs from Circular Quay to the Art Gallery of NSW.
Taxi: Taxi pick up from Macquarie Street. Hirer to organise if required. 
A security guard can be provided for the duration of your event. Security is optional while the Garden is open, mandatory once closed. Please refer to the rate card for fees.
During product launches and corporate functions where decorations and/or vehicle access is required a site representative and/or security guard may be required during all bump-in and bump-out activity. 
Permanent signage is present throughout the Garden. A map of the Garden is available from the Venue Management Office. 
Smoking is not permitted in the Rose Garden Pavilion, Toilets or Catering Facility. All cigarette butts must be placed in the receptacles provided. 
Any Hirers who have booked the catering facility must ensure rubbish is placed in the garbage and recycling bins provided with the catering facility. All additional rubbish not placed in the bins must be removed from the site. Recycling is mandatory. 

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