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Small Weddings Terms

The Royal Botanic Garden Sydney is a unique environment – Australia’s first botanic garden and oldest scientific institution. Your fees contribute to its upkeep and horticultural, scientific and educational programs. We ask for your care and consideration while conducting your event.

Please note the following important information and booking conditions:

Booking Times

Your booking times must include set-up and pack-up. All bookings must finish 30 minutes prior to the Garden closing times so you and your guests/suppliers are able to exit before the gates are locked.

The Royal Botanic Garden opening times vary seasonally. Visit the website for details.

If you are booking your ceremony with the Royal Botanic Garden Sydney, you are permitted to take wedding photos in any other areas of The Royal Botanic Garden or The Domain during your booking times if they are available. If you are holding your ceremony elsewhere or wish to take wedding photos on a different day or time, you are able to request a permit for wedding photography only.

We will reserve your chosen location for your exclusive use during your booked times. Should you encounter any problems on the day including occupation of your reserved site, please contact our rangers on 0419 270 279.

Cancellations

You should be aware that the Royal Botanic Garden and Domain are community venues so other non-related activities may occur at the time of your booking. These may include concerts and large community events that are booked throughout the year, either at our venues or elsewhere in the city. We will endeavour to limit wedding bookings on the day of a major event. If a confirmed event booking exists, we will make the potential impacts known to you at the time of booking. For wedding bookings made well in advance, notification may not be possible at the time of booking.

We reserve the right to cancel bookings up to six months in advance of the booking date or relocate a ceremony up to three months in advance of a booking. In the case of a cancellation, we will refund all payments made up until that time in full. No further compensation will be payable.

Cancellations unrelated to wet weather:

If you wish to cancel your booking, please notify us via an email to events@rbgsyd.nsw.gov.au 

• Cancellations received more than one month prior to your booking will be given a 50% refund of the total fee received.
• Ceremonies cancelled less than one month prior to your booking date are non refundable.

Wet weather cancellations:

If you wish to cancel your booking on the day due to wet weather, please contact the Venue Services Office on (02) 9231 8111 before midday. If the office is closed, please leave a voicemail. In this instance your booking will be refunded minus a processing fee (please refer to the rate card for details).

When cancelling on the day of your ceremony due to wet weather, please also ensure that you follow up your phone cancellation with an email within 14 days of your booking date, confirming your cancellation in writing to:events@ botanicgardens.nsw.gov.au 

Changes

Modifications to the details of your booking may incur a change fee to cover administrative costs (please refer to the rate card for details). You will be advised if a fee is applicable on request of changes to your booking.

Cleaning and Care

Wedding ceremonies can generate significant amounts of rubbish and while minimal general and recycling waste bins are provided throughout the Garden, please ensure you leave the area clean and tidy with all rubbish removed from the site when you leave.

This not only reduces the potential danger waste poses to wildlife, it enables us to keep waste disposal costs to a minimum and instead invest precious funds into tree conservation, planting and other essential maintenance of heritage features, amenities and other garden facilities.

Please do not stand or walk in garden beds or climb trees or structures. Your booking indicates that you accept liability for any damage to property caused by your event and the cost of rectification. Discharge of waste matter, fluid, oil, fat, ice or dry ice is also prohibited.

Covid -19

Electronic check-in is mandatory

The garden has Service NSW COVID Safe Check-in QR codes placed at all bookable venue hire spaces.
You as the event organiser and venue hirer are the responsible person and must ensure that you and all your guests, suppliers and contractors check in.

To streamline the check-in process we recommend that all guests and suppliers download the Service NSW application on your phone prior to arriving on site.

Who must develop the COVID-19 Safety Plan

The responsible person is the person organising the event i.e. wedding/reception, memorial, corporate event, picnic or other venue hire.  

The responsible person must develop and comply with a COVID-19 Safety Plan that addresses the safety measures in the checklist.  

COVID-19 Safety Plans and registration are mandatory for weddings

Under the NSW Public Health Orders all wedding services and gatherings after wedding services must have a COVID-19 Safety Plan.

All wedding services and gatherings after wedding services must register as COVID Safe.

Prepare and complete the plan in consultation with garden staff, and provide the garden with a copy.

Keep your plan up to date

You may need to update the plan in the future, as restrictions and orders change.
It is your responsibility to have an up-to-date plan at all times and to show it to an authorised officer if requested.

Decoration, equipment and furniture

You may bring up to two tables and seating for up to 5 people. Freestanding decorative items such as bridal arches, red carpet (with no rubber backing), flower compositions, columns are also welcome. However you are not authorised to attach decorations, balloons, signage, banners or other items to trees, buildings, heritage features or other fixed structures. No pegs or spikes are allowed in the lawns and all items must be weighted. To keep our lawns green and clean, the throwing of confetti and rice is not permitted. Flower petals are welcome but must be removed before leaving the area.

We are unable to offer equipment for hire but can provide a list of suppliers who use our venues on a regular basis. Ranger escort of one vehicle only for transport of equipment by your decorator or wedding supplier is including in your booking fee. See Vehicle access outline below.

Other items prohibited are shade structures and marquees, balloons, bat and ball games, party streamers, sparklers, fireworks (any form), fires (including kerosene lamps) and bamboo torches. You will be requested to remove any unauthorised equipment by rangers.

Proposals for any other equipment you are requesting to bring onsite must be approved in writing by the Venue Services Office.

Flora and fauna

The Royal Botanic Garden and Domain are important wildlife refuges. Please do not harass or feed aquatic life or birds, pick flowers, take cuttings of plants or otherwise damage animal or plant life. Fines apply for these actions.

Indemnity

The applicant or any of the associated persons shall indemnify the Royal Botanic Gardens and Domain Trust against:
(a) loss of or damage to any property; and
(b) claims by any person against the Trust in respect of personal injury or death, or loss of or damage to any property, arising out of or as a consequence of the applicant’s use of the venue or the venue facilities.

Music

To maintain the peace and quiet of the Garden and Domain we welcome a low-volume, battery-powered portable speaker or amplifier for the wedding celebrant. Please position speakers towards your area to minimise impact on other visitors.

Please note there is no access to power.

Public liability

All third party suppliers, where permitted, must have Public Liability Insurance to the value of $10 million. We reserve the right to request evidence of the supplier’s insurance prior to confirming your booking. Such evidence should be in the form of a Certificate of Currency issued by the insurer (not the broker).

Rangers and security

All requests by our rangers and other RBG authorised staff must be followed with regards to the set-up and pack-away of your equipment. Any equipment left unattended is at your own risk and we take no responsibility for any loss or damage to your property.

Any incidents or accidents should be reported immediately to the ranger by calling 0419 270 279.

All regulations under the Royal Botanic Gardens and Domain Trust Act 1980 governing the use of the Garden and Domain must be observed.

Ticketed events and commercial activities

You are not permitted to sell tickets, conduct commercial activities or sell products, including alcohol, as part of a wedding ceremony booking.

Trading terms

We reserve the right to decline wedding ceremony booking applications and to adjust or vary these terms and conditions without explanation.

Your booking is only confirmed once we have received full payment and you have received a confirmation email. Any subsequent letter or email notifying you of approved or prohibited items will form part of your conditions of hire.

We reserve the right to make the site available to another party if we do not receive payment following a written request for immediate payment.

Fees are GST inclusive unless otherwise specified.

Vehicle access

Vehicles are not permitted to enter The Royal Botanic Garden or Domain unless a ranger escort has been prearranged for your decorator’s or supplier’s vehicle. 

Bridal vehicle access is not permitted. Please advise all drivers of this condition.